Frequently Asked Questions

What is Edelweiss?

  • Edelweiss is an online, interactive, cross-publisher catalog service that supplements or replaces traditional hard-copy publisher catalogs. It is used by virtually all major US publishers and is growing internationally.
  • For publishing professionals, it’s a sales and marketing tool that allows sales reps, publicists, or other authorized persons in a publishing house to:
      • share catalogs and title information
      • take requests from accounts and key contacts
      • manage their own contact lists
      • create their own catalogs targeted to specific audiences
      • share and manage requests for Digital Review Copies (DRCs)
  • For book buyers, it is a tool used extensively to discover and order titles – organized in the way that book buyers work. Edelweiss has the most complete information on each title and integrates sales rep input and POS data to bring information all to one interface. Buyers can create orders and share with reps within the tool.
  • For all book professionals, it is an interactive research tool to find current and upcoming titles, access DRCs, review titles,  and network with others in the industry (librarians, booksellers, publishing professionals, reviewers, bloggers, and other book lovers).

How does it work?

  • Basic user accounts that allow for searching for titles, viewing catalogs, and accessing DRCs are free to all book lovers.
  • Subscribing publishers can add their titles to the system by creating catalogs and supplying rich metadata from a combination of ONIX or basic metadata feeds. Content can be actively managed by a robust administration interface. A publisher and its sales representatives can share information with Edelweiss users and non-users alike.
  • Subscribing libraries and booksellers can add-on Analytics features to enable smarter inventory management.

Who’s using it?

  • Nearly 100,000 book professionals come to Edelweiss as the source of information to sell, discover, and order new book titles. This includes retailers, reviewers, librarians, publishers, and general book lovers.

What are the key benefits of the core catalog service to subscribing publishers?

  • Reach book buyers, selectors, and reviewers
    • Present your books to the universe of Edelweiss users
    • Use Edelweiss to reach out to contacts (even non-Edelweiss+ users!) through email, PDFs, links to titles, and marked-up catalogs
  • Arm sales representatives with invaluable tools
    • Annotate catalogs or custom ‘collections’ of titles with notes, tags, priorities, modified comps, and specific suggestion quantities for accounts
    • Share a marked-up list with select customers
    • Use the system as an order form, regardless of whether their customer uses the system
    • View your accounts’ buy orders in Edelweiss that are fully exported to their POS system to create bibliographic records and purchase orders
    • Integrate with Analytics data to see initial and lifetime sales for comparable titles at your accounts
  • Plus …
    • Create your own templates for PDF, Powerpoint, and Word docs. It also integrates with Ingram LSI for POD catalogs.
    • Generate HTML emails from your content.
    • Unlimited seat licenses. (Outside sales representatives have a special configuration allowing them to mark up titles from multiple publishers)
    • ONIX feed ingestion and automatic file processing for other ancillary data feeds
    • Easy-to-use catalog creation and management interface for managing virtual catalogs and title metadata
    • Support for custom fields and metadata beyond standard ONIX feeds, e.g., marketing bullet points, unlimited spreads images, embedded video, hyperlinks
    • Digital galley/DRC service is fully integrated with catalogs
    • Localized language interface and support for alternate content in Christian, Academic, German, and UK markets – and for separate catalogs exposed to one or more separate markets
  • Subscription costs
    • The pricing for the catalog service is based on the number of titles a publisher typically publishes in a year, and starts at $2,200 annually. For a specific quote, please contact us for more information.
    • Small publishers with 10 or fewer titles might want to consider IndieReader In-Store (IRIS). IRIS is a way to have your titles included in Edelweiss as part of that group at a discounted rate. Also note that if you sign up as a publisher client with one of the distributors already on Edelweiss, like Perseus, PGW, Legato, Consortium, IPG, Ingram Publisher Services, Greenleaf, National Book Network, your titles will be included in Edelweiss.

What is the Edelweiss Digital Review Copy (DRC) service?

  • Promote titles to reviewers, booksellers, librarians, bloggers, and academics
    • With Edelweiss as your platform for managing digital galleys, proofs, or finished review copies in epub or PDF format, you can reach the right people by getting your titles in front of the community of book industry professionals like influential booksellers and book buyers, wholesalers, librarians, media and book bloggers who use Edelweiss regularly.
    • In addition to the typical Edelweiss user base, you can also send digital proofs, galleys, or ARCs to your any key customers, media reviewers, rights shoppers, professors—or even your authors, in a much more economical way than printing and mailing books.
  • A controlled and targeted way to share galleys and review copies
    • Control access in the way that suits your publishing program best.
      • Grant immediate download access to groups, like validated B&N and Books-A-Million staff, and ABA members.
      • Whitelist or block individuals.
      • Make a ‘request’ button only available to certain groups, such as librarians or booksellers.
      • Or even share a title completely privately, with no requests allowed.
  • Security
    • Your titles can be subject to Adobe’s DRM to prevent file sharing and printing. Or you can use our own Social DRM technology for extra security. Or skip the DRM altogether.
    • Regardless, all users need to be granted permission by email address to access the book or to make requests – so downloads can be monitored.
    • Our interface makes it easy for your marketing, sales, or publicity team to review requests and approve or deny downloads.
  • Eligibility and cost
    • Any publisher may participate in the DRC program, regardless of whether they also subscribe to the standard Edelweiss service. There is a monthly subscription fee, which is dependent on the number of titles you’d like to make available for download.
    • If you would like to participate in the DRC program, please contact us for a contract or more information. Please include an estimate of the number of titles you’d like to have available for download at any one time.